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Documents originated in US must be legalized by the Chinese Embassy or Chinese consulate in order to be used in China. This process is called document authentication. China is not a member of Hague Convention, therefore Apostille is usually not acceptable. The documents must first be authenticated by the State Authentication Office (exception to this rule: Apostilled document from CA, CO, WA, MN and OR is acceptable), then further authenticated by the Chinese Embassy or Chinese Consulate accordingly.
State authentication is sometimes referred to as a "stamp" or a "gold seal," it is actually a sealed certificate that confirms the authority of a public official, such as a notary public, town clerk, state official or Judge, to act in a particular capacity in connection with a document that he or she has signed. The authentication certificate will verify that the named individual and their position are a matter of record in the Secretary of the State's Office. The certificate will only be prepared if the official has in fact executed the document properly and can only be attached to a signed original or a sealed certified copy from a public record keeper, such as a Town Clerk.
1) Notary: For non-government documents such as affidavit, diploma, passport copy, power of attorney, bank letter, etc., a notary public must notarize the document first; For government documents such as birth certificates, good standing certificates, etc., you will need to obtain a certified copy from the state; notary is not required.
2) State Authentication: The State Authentication Office must certify the notary seal or the certified copy by adding a statement page with big state seal. Some states require county clerk to certify the notary seal first. Federal document and document issued in DC jurisdiction* will require further authentication from the US Department of State. Click here for state authentication sample.
3) Consulate Authentication: The Chinese Embassy or Consulate will verify signature and seal from the Secretary of State Office. Once verified, the Chinese Embassy or Consulate official will add the authentication seal and signature to the document and it will be authorized for use in China.
Type of documents can be authenticated include, but are not limited to:
Visa Express is specialized in assisting you to obtain document authentication from the Chinese Consulate and Embassy easily and quickly. In order for us to help you, you will need to have the documents authenticated by the relevant State Authentication Office (or US Department of State) first. US Department of State authentication is mandatory if document is originated in some states (see step 2 for details). Please follow the instruction below closely and complete all the steps listed before your mail your application over to us.
Please fill out "Authentication Application Form (G1)" on your computer, print a hard copy and sign in section 8 and below.
Photocopy of applicant's passport. Please make a clear photocopy of your passport. Do not shrink or enlarge the size. Use only letter size paper. Do not cut to smaller size.
Non-US passport holder needs to provide copy of legal US status such as US Permanent Residence Card copy or US student or residence visa copy.
In case of business authentication, photocopy of the business legal person's passport and copy of business card are required.
Complete our online Order Form.
Please forward a printed copy of your Order Form and all required documents to the address on top of the Order Form.